Job Description:

MANDAN PUBLIC SCHOOL DISTRICT - Mandan, North Dakota

Summary:
Under basic supervision, performs a variety of office support functions to assist Mandan Public School (MPS) management staff across three different departments with technical, clerical, and administrative duties. This role requires strong time management skills, excellent communication abilities, and a high level of attention to detail. The position supports special program and project activities, updates records and databases, provides accurate information and assistance to customers. Employees in this role are expected to go above and beyond by anticipating needs, providing solutions, and contributing to a positive and efficient work environment.

Essential Functions:
Essential duties and responsibilities may include, but are not limited to, the following:
Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and processing documents; performs duties in accordance with MPS policy and procedures, and within the scope of authority; duties may vary according to job assignment and work skills.
Provides administrative support for three different departments, balancing multiple priorities and managing time effectively to meet each department’s needs.
Assists with routine administrative tasks across departments, including processing forms, maintaining records, and supporting onboarding or other standard staff-related documentation as needed. Exercises initiative and independent judgment in performing duties; applies judgment to resolving problems, analyzing data, and making decisions.
Uses training and experience in the area of assignment to review and process files, applications, registrations, special MPS forms, invoices, and technical documents.  
Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and others as authorized. 
Coordinates work group activities, schedules, meetings, and special arrangements.
Prepares correspondence; compiles and distributes information packets, and other communications.
Performs bookkeeping, timekeeping duties, and processes documents.
Provides information, instructions, and assistance to the public and others having business with the District; assists customers with requests, applications, school forms, and other documents; answers questions and resolves issues within scope of authority and training.
Cross-trains in a variety of administrative and technical functions.
Supports the relationship between the Mandan Public Schools and the general public by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and School staff. Maintains absolute confidentiality of work-related issues, client records, and School information; follows compliance rules governing child abuse.
Performs related duties as required or assigned.
 
Qualifications:
High School diploma or GED equivalent; AND three years of administrative support and computer experience, preferably with MPS or another educational environment; OR an equivalent combination of education, training and experience.

Knowledge of:
MPS policies and procedures.
Policies, rules, and regulations covering specific areas of assignment. MPS administration policies, including accounting, payroll, and personnel rules.
Operations, services, and activities performed by the assigned department.
PowerSchool, or other Student Information Systems.
Microsoft Office products and Google Suite.
Ability to learn new systems and follow necessary data entry procedures.
Methods and techniques of researching and compiling data for reports and presentations.
Customer service principles, protocols, and methods.
Personal computers utilize standard and specialized software applications.
Record keeping and file maintenance principles and procedures.
 
Skill in:
Planning, prioritizing, and completing assignments with minimum supervision.
Writing professional reports and correspondence from brief instructions.
Understanding, explaining, and applying relevant rules, regulations, policies and procedures.
Using initiative and independent judgment within established procedural guidelines.
Researching and compiling data for reports and technical documents.
Dealing tactfully and courteously with the public.
Following verbal and written instructions and procedures.
Entering computer data with high levels of accuracy and productivity.
Establishing and maintaining effective working relations.
Purchasing & basic bookkeeping. 
 
License and Certification Requirements
A valid North Dakota State Driver’s License may be required.

Employment requires satisfactory completion of the interview process and a verifiable record of satisfactory performance in previous employment.
A state and federal background check will be conducted on the final candidate.

Position Type: Full-Time

Job Requirements
At least 3 year(s) of relevant experience preferred.
High School/Trade School degree preferred.
Citizenship, residency or work visa required

Salary: $19.86 to $22.66 Per Hour

Application Procedures
Please attach a resume to your electronic application. All application materials must be received by 11:59 pm on the closing date. Application form and resume should demonstrate the knowledge, skills, and abilities that are needed to meet the qualifications for this position. Applications should include information which directly addresses how the applicant meets the qualifications and summary of work. It is very important to be thorough and detailed on all your application materials.

Contact Information
Tyler Steinwand, HR Director
MANDAN PUBLIC SCHOOL DISTRICT
Phone: 701-751-6500
Email: Tyler.Steinwand@msd1.org