Job Description:

Administrative Assistant for Wahpeton Elementary School

10 Month Position - August 1st to May 31 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

 Supervises the daily operation of the school’s attendance.

 Security functions-Monitors halls, school grounds, and pupil movement to ensure

a safe and orderly environment.

 In-school suspension supervision.

 Performs a wide variety of secretarial work, including typing and word

processing, proofreading, filing, recording information and processing including

time sensitive State Reports.

 Provides training and work direction to assigned office personnel, organizes, and

expedites the workflow of the school site and offers guidance and direction to

other school personnel as needed.

 Assists with registration duties. Enrolling students into PowerSchool. Transfer

students out of PowerSchool.

 Receives and greets visitors and provides information to parents and the public,

screens correspondence and telephone calls for administrator and staff.

 Establishes, maintains, and assures proper use of confidential files including

student, personnel and payroll records.

 Secures substitutes to assure adequate coverage for school site of 75+

employees; orients substitute personnel and provides key and pertinent

information. Manages payroll for all substitute personnel. Manages employee

time off requests.

 Attend and participate in assigned meetings and trainings.

 Updates and maintain multiple calendars as assigned; organize meetings, and

make arrangements for school visitations and facility use.

 Answers questions and resolves situations involving students, parents, and the

public.

 Inputs student behavior data into SWIS and PowerSchool.

 Administers first aid, provides health office coverage, and dispenses approved

medication to students in accordance with organizational policy as assigned.

 Orders assigned school supplies according to established procedures and assures

appropriate levels of supplies are maintained.

 Tracking immunization records, submits to the State.

 Manages Backpack food program for 100+ students.

 Performs any other related duties as assigned by the Principal.

Pay To Be Determined

Submit online application

Application Deadline is 3:00 p.m. on Thursday, April 18, 2024